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The Philippine Nationwide Privateness Fee simply issued its newest pointers regarding the renewal of current Information Safety Officer (DPO) registrations, in addition to the revised course of for brand new purposes, renewal purposes, requests for modification and registration of widespread DPOs.
Briefly
In an announcement made on 4 March 2022, the Philippine Nationwide Privateness Fee (NPC) formally prolonged the validity of all current Certificates of Registration issued in 2021 from 8 March 2022 to 8 March 2023.
For Certificates of Registration issued in 2020 or earlier, that are expiring this 8 March 2022, the NPC is directing all affected private data controllers (PICs) and private data processors (PIPs)1 to renew their registration with the Fee.
The announcement additionally supplies the NPC’s newest pointers for processing new purposes, renewal purposes, requests for amendments, and registration of widespread Information Safety Officers (DPOs).
Purchasers are suggested to instantly evaluate their Certificates of Registration and decide when the identical was issued by the NPC. In case stated certificates was issued in 2020 or earlier, the identical should be renewed with the NPC as quickly as attainable.
Moreover, for these PICs and PIPs who intend to nominate and register a typical DPO, please be suggested that the NPC not requires the evaluate of such utility; offered, that the applying for registration is filed individually on a per entity foundation and that there must be a singular e-mail tackle per entity.
Please be at liberty to achieve out to Quisumbing Torres’ Mental Property, Information and Know-how Observe Group for help on these knowledge privateness compliance issues.
Validity of Certificates of Registration
The NPC formally prolonged the validity of all current Certificates of Registration issued in 2021 or later, from 8 March 2022 to 8 March 2023.
Nevertheless, for these PICs and PIPs whose Certificates of Registration have been issued in 2020 or earlier, they’re required to resume their current registration with the NPC.
Tips for Processing New Registration, Renewal, and Amendments
The NPC has laid down its revised pointers on the processing of recent purposes, renewal purposes, and requests for amendments of DPO registration, as follows:
A. For each new and renewal purposes
1. PICs and PIPs are required to make use of a generic DPO e-mail tackle, which isn’t personally recognized with the DPO (e.g., [email protected]).
2. Full purposes should be submitted both by way of [email protected] or [email protected]. The NPC requires the usage of the next topic strains within the emails:
a. For brand new purposes: New_Registration_(Identify of PIC/PIP/Particular person Skilled)
b. For renewal purposes: Renew_Registration_(Identify of PIC/PIP/Particular person Skilled)
B. For requests for modification overlaying PICs and PIPs who registered with the NPC in 2021 and 2022
1. Full requests should be submitted both by way of [email protected] or [email protected]. The NPC requires the usage of the next topic line within the emails:
Amendment_(Identify of PIC/PIP/Particular person Skilled)
Upon completion of the method, the NPC will concern a brand new or amended Certificates of Registration, relying on the kind of utility/request filed.
Tips for Frequent DPOs
For PICs and PIPs who’ve beforehand filed a request for approval of the appointment of a typical DPO with the NPC, the Fee has introduced that every one such pending requests are hereby deemed permitted.
Moreover, the NPC has introduced that it’s going to not evaluate such requests, transferring ahead.
However, for these PICs and PIPs who intend to register a typical DPO with the NPC, the Fee requires that the purposes be filed individually on a per entity foundation. Furthermore, the NPC will solely settle for a singular e-mail tackle per entity. Thus, if a person can be registered because the widespread DPO of two entities which kind a part of a bunch of corporations, stated particular person ought to have two distinctive e-mail addresses corresponding to every entity, as required by the Fee.
1 Registration with the NPC is required for PICs and PIPs processing private knowledge and working inside the Philippines underneath any of the next situations:
• Processing the delicate private data of at the least 1,000 people
• Using at the least 250 people
• Belonging to a enterprise/trade sector recognized by the NPC (NPC Round No. 17-01) as topic to necessary registration.
Please contact [email protected] for inquiries.
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